Guide to Choosing the Best Jewelry Inventory Software [2025]

The jewelry business moves fast. One viral TikTok video and your products would start selling like hotcakes. But you’re not prepared for such a huge volume of orders, as a result, longer customer delivery times. And that puts a bad light on your business. 

This is where jewelry inventory software comes in. The right tool will let you track stock in real time, automate reordering, fulfill orders quickly, and sync inventory across multiple sales channels.

We break down the six best jewelry inventory management software to help you find the right one for your business.

Why Invest in Jewelry Inventory Software 

Manual inventory tracking is time-consuming. You often have to deal with multiple suppliers while tracking your orders with spreadsheets.

Without real-time visibility of your inventory, you risk overstocking, running out of bestsellers, and long customer delivery times, all of which can hurt your bottom line

Plus, it isn’t just time-consuming, it’s also expensive. One misplaced diamond, an incorrect weight entry, or a missing custom piece can lead to stock discrepancies and serious financial losses. 

A jewelry inventory system helps address these challenges by:

• Automatically updating stock levels as items are sold, returned, or transferred
• Providing real-time tracking of serialized pieces, gemstone details, and metal weights
• Reducing errors through barcode and RFID scanning for precise inventory control

Beyond accuracy, automating the inventory operations of your jewelry business has more benefits

• Demand forecasting helps prevent over-purchasing slow-moving pieces or running out of bestsellers
• Automated restocking ensures that high-demand and popular jewelry pieces are always available
• Faster order processing improves customer satisfaction and increases sales

Key Features to Look for in Jewelry Inventory Software

Now, there are plenty of inventory management software options out there, but jewelry retail is a whole different game that demands precision and granular tracking. 

As you explore your options, here are the key features to look for in a jewelry inventory management software

1. Real-time inventory tracking

Relying on spreadsheets to track high-value jewelry is like using a paper map in the age of GPS; outdated and inefficient. One miscount, and suddenly you're overstocked on gold chains but out of that best-selling engagement ring. Real-time inventory tracking changes the game by updating stock the second something sells, gets returned, or moves locations.

Instead of waiting for end-of-day reconciliations or physical stock checks, jewelers get up-to-the-minute stock visibility, keep online and offline stock in sync, track valuable items accurately, and reduce the risk of loss or theft with automatic stock logging.

2. Multi-channel inventory management

Selling on multiple channels is great for business growth, but keeping track of everything separately? That’s a headache waiting to happen. Stock mismatches, order delays, and missed sales can pile up fast.

A jewelry inventory software with multi-channel management keeps your inventory in sync across all sales channels, so when a ring sells in-store, the stock updates online in real-time. This means, no more accidental double-selling or listing out-of-stock items.

Plus, it also simplifies order processing by pulling orders from different platforms into one dashboard.  Forget about jumping between platforms, track and manage your entire inventory in one place.

3. Automated reordering & demand forecasting

Look for a software that allows automated reordering and demand forecasting.

A​​ study by the IHL Group found that retailers miss out on nearly $1 trillion in sales per year because of out-of-stock items. Striking the right balance between demand and supply manually takes forever and leaves plenty of room for mistakes. 

Automated reordering and demand forecasting solve this issue. The software automatically analyzes past sales, seasonal trends, and customer preferences to predict what you’ll need to restock, when, and in what quantities.  The right solution will also allow you to receive low-stock alerts or place POs in a click.

4. Supplier & vendor management

Managing customer orders is one thing, but fulfilling them? That depends entirely on your suppliers. Without access to the right materials, you can’t complete customer orders. 

That’s why a supplier and vendor management feature is beneficial, helping you track POs, maintain supplier relationships, monitor delivery times, and avoid delays.

Plus, well-maintained records of supplier details, payment terms, and past purchase orders allow you to make cost-effective purchase decisions and speed up procurement.

An Overview of the Best Jewelry Inventory Software

6 Best Jewelry Inventory Software to Track & Manage High-Value Inventory 

With these must-have features in mind, let’s explore the top six jewelry inventory management software you can choose from for your business. 

1. Prediko

Prediko is an AI-powered jewelry inventory software built for Shopify brands. It is perfect for tracking and managing high-value inventory, offering real-time visibility across channels and warehouses. 

Its AI-based demand planning helps prevent costly overstocking of precious materials while ensuring popular designs stay available, all while optimizing cash flow for small to mid-sized jewelry businesses.

Kimaï, a jewelry brand that seamlessly blends luxury and sustainability, faced challenges transitioning from a made-to-order to an on-hand inventory model, leading to long delivery times and inefficiencies. 

With Prediko, they seamlessly integrated their three Shopify stores, gaining instant visibility on sales and inventory needs. This shift reduced delivery times by 43%, cut production costs by 11%, and saved 10 hours per week on inventory management.  Read the full case study here. 

Key features

• AI Demand Planning: Prediko’s AI breaks down your sales targets across 12 months, factoring in seasonality, past sales, and growth trends. It predicts monthly quantities and revenue at both SKU and category levels, helping you plan with precision
• Multi-channel sync: Centralize all your sales and inventory data in one place, including multi-store, multi-warehouse, bundles, and subscriptions
• Production Planning: For in-house jewelers, it helps plan raw material requirements for production, track precious materials, and match production to demand, minimizing overproduction of expensive items
• Replenishment Alerts: Receive alerts for low stock on key SKUs (e.g., a bestselling pendant), with precise reorder suggestions (date and quantity) based on demand
• Purchase Order (PO) Management: Easily create, track, and manage POs from Prediko. Send them directly to your supplier from the app or export them as a PDF.
• Analytics & Reports: Offers customizable reports (CSV/PDF) with 100+ filters, revealing stock health, top-selling pieces, and future needs

Pricing

Based on annual revenue. Starts at $119/month for brands with $0K-$500K revenue. Learn more here.

2. NetSuite 

NetSuite is a tool that's ideal for mid-sized to large jewelry retailers, wholesalers, and manufacturers or those scaling up. 

With its ability to handle complex supply chains and seasonal demand, like holiday jewelry rushes, NetSuite ensures tracking and replenishment of precious stock, making it beneficial for brands with global ambitions or extensive retail networks.

Key features

• Syncs inventory between physical and online stores, and marketplaces 
• Uses sales history to predict inventory needs,
• Helps track purchase orders, vendor pricing, and deliveries 
• Automated invoicing, tax compliance, and financial reporting in sync with inventory data
• Offers insights into sales trends, inventory performance, and customer purchasing behavior

Pricing

Contact their team to know about pricing

3. Katana

Katana is an ideal tool for small to mid-sized jewelry manufacturers, designers, and retailers who need a modern, easy-to-use jewelry inventory management software. 

Unlike traditional ERP systems, Katana is designed for businesses that focus on made-to-order (MTO) and made-to-stock (MTS) production, making it a great fit for jewelers who create custom or small-batch designs.

Key features

• Sync inventory in real-time across Shopify and other sales channels
• Plan and schedule manufacturing processes with Shop Floor App
• Forecast demand based on historical sales data 
• Generate purchase orders automatically based on material needs and reorder points
• Batch tracking for tracing high-value components through production

Pricing

Plans start at $179 per month

4. CraftyBase

Craftybase is a cloud-based inventory and manufacturing software specifically designed for small-batch makers, including jewelry artisans. 

It’s perfect for independent makers or Etsy sellers needing an affordable yet detailed way to track inventory from raw components to finished necklaces or earrings. 

With a focus on simplicity and traceability, Craftybase helps jewelers stay organized, avoid material shortages, and maintain profitability without the complexity of larger systems.

Key features

• Create detailed multi-level BoMs for your jewelry designs
• Integrates with platforms like Shopify, Etsy, and WooCommerce to import orders 
• Detailed records of material batches for traceability and quality control
• Reports on costs, stock levels, and sales performance
• Change log for auditing valuable inventory movements

Pricing

Plans start at $49 per month for up to 250 orders

5. Jewel360

Jewel360 is a point-of-sale (POS) and inventory management software for jewelry retailers. It allows you to manage both in-store and online sales, ensuring inventory is updated in real-time across all sales channels. 

Key features

• Sync inventory across online and physical sales channels
• Record specifics like metal purity, stone type, and carat weight
• Manage vendor catalogs for fast restocking of jewelry components
• Calculate taxes automatically for different regions 

Pricing

Custom pricing based on business needs

6. Zoho Inventory

Zoho Inventory is a cloud-based inventory management software that helps businesses track stock, manage orders, and integrate with accounting and e-commerce platforms.

While not jewelry-specific, it can adapt to track precious items like gemstone pendants or gold chains across multiple sales channels. Its simplicity and integration with tools like Zoho Books make it a good choice for jewelers who are just starting out. 

Key features

• Tracks batches and serials for jewelry variants like ring sizes or stone cuts
• Manage stock across multiple locations and warehouses 
• Automatically convert POs into invoices and track fulfillment
• Maintain detailed supplier records and track purchase orders in real-time

Pricing

Plans start at $29 per month for up to 500 orders

How to choose right software for Your Business

Choosing the right software isn’t something you can do on a whim. It requires a structured approach that involves several key steps, including

Step 1: Identify your business needs

Before choosing jewelry inventory management software, you need to define what your business requires. Every jewelry business operates differently—what works for a small boutique may not be suitable for a large-scale manufacturer or an online retailer.

Start by asking yourself

• Where do you sell? If you have multiple locations, sell online, or use marketplaces like Amazon and Etsy, you’ll need a system that can sync inventory across all sales channels.
• What inventory complexities do you handle? Do you deal with serialized items, custom-made pieces, loose gemstones, or varying metal weights? The software must be able to track these details accurately.
• Do you need advanced tracking? Some businesses require RFID or barcode scanning for faster stock management, while others may prefer plugging data from Shopify. 
• How large is your product catalog? If you have hundreds or thousands of SKUs, you’ll need software that can efficiently manage large datasets without slowing down.
• What are your biggest challenges? Are stock discrepancies, slow order fulfillment, or supplier management causing issues? Identifying these pain points will help you prioritize the right features.

By understanding your business structure, sales channels, and inventory management challenges, you can narrow down your options and choose a solution that truly fits your needs.

Step 2: Make a list of essential features

While features like real-time tracking, automated reordering, and supplier management are important, what truly matters is how well the software aligns with your actual business needs.

When evaluating software, focus on

• Relevance over quantity: More features don’t always mean better software. If a system is overloaded with functions you’ll never use, it can slow down operations and make adoption harder for your team
• Ease of use: A feature-rich system is of no use if it’s too complicated. Look for a solution that your team can quickly learn and integrate into daily workflows without extensive training
• Scalability: The software should support your business as it grows. If you plan to expand to multiple locations or online marketplaces, ensure it can handle increased inventory and sales volume
• Customization: Every jewelry business operates differently. The ability to tailor the demand plan, workflows, and reports ensures the software works for your specific processes, not the other way around

Instead of getting caught up in a long list of features, assess how intuitive and practical the solution is. The best inventory software is one that simplifies operations, not complicates them.. 

Step 3: Evaluate granular tracking & reporting

A jeweler selling engagement rings may need to track not just the item itself but also the recipe (BOMs) of their product and details like diamond clarity, certificate numbers, and resizing options. If your software isn’t flexible enough to adapt to your processes, you’ll end up working around it rather than benefiting from it.

A rigid tool can slow down operations instead of improving them. The right jewelry inventory system should let you

• Track gemstones, metal weights, and carat details and share custom engravings with your supplier in your POs
• Manage variable costs for materials, markups, and cost vs. retail pricing
• Support both made-to-order and pre-made inventory with customizable workflows tailored to your business needs

Step 4: Compare costs & ROI

Investing in jewelry inventory management software isn’t just about the price, it’s about the value it brings to your business. The right system should save time, reduce errors, and improve efficiency, ultimately leading to higher profitability. 

However, not all software is priced the same, and choosing the most expensive or the cheapest option without evaluating ROI can be a costly mistake.

Different software providers offer various pricing models, including:

• One-time purchase: Higher upfront cost but no recurring fees. Suitable for businesses that don’t want long-term subscriptions.
• Subscription-based pricing: Monthly or annual payments, often based on the number of users or locations. Good for scalability but adds ongoing costs.
• Feature-based pricing: Some systems charge for add-ons like multi-location management, integrations, or advanced reporting.

Beyond the software cost, consider hidden expenses like training, setup fees, or required hardware (e.g., barcode scanners or RFID readers).

In terms of ROI, ask yourself if the software saves you from costly mistakes, reduces labor costs, or increases sales. 

For example, if you spend 10 hours per week manually tracking inventory and the software automates 80% of that, that’s over 400 hours saved annually. This time that can be redirected to sales, marketing, or customer engagement.

Step 5: Read reviews & request a demo

No matter how good a jewelry inventory management software looks on paper, real-world performance can be a different story. Before making a decision, it’s essential to check what actual users are saying and test the system yourself.

Customer reviews provide insights into how well the software works beyond the sales pitch. Checking third-party review sites like G2, Capterra, or Trustpilot can help filter out biased testimonials found on vendor websites. If you’re choosing a jewelry inventory software for your Shopify store, don’t forget to check out Shopify App Store reviews. 

Many tools also offer free demos which let you test key features, see if the tool fits your workflow, and assess usability. 

Time to Take Control With The Right Jewelry Inventory Software

We live in a world where everything is tech-driven, but choosing the right tech is important to make a difference. 

When choosing a jewelry inventory software, look for features like real-time tracking, automated reordering, multi-channel syncing, and supplier management.

Assess the tools mentioned in this guide to find the best fit for your business. Consider your inventory challenges, budget, integrations, and scalability before making a decision. Most importantly, test your top choices with a free trial to see which software works best for your workflow.

Jewelry inventory management is evolving, with AI-powered forecasting and automated restocking shaping the future of stock control. Staying ahead of these trends will help you run a more efficient, organized, and profitable business.

Prediko is a smart choice for Shopify-based jewelry brands. It offers AI-powered demand forecasting, raw material tracking, and automated replenishment alerts and reports to help you stay stocked and reduce wastage. Start Prediko’s 14-day free trial today and see it for yourself.